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Executive Assistant to the Chief Financial Officer
4/24/2015

The Chesapeake Bay Foundation seeks an Executive Assistant to the Chief Financial Officer to be based at their Philip Merrill Environmental Center headquarters located in Annapolis, MD.


THE CHESAPEAKE BAY FOUNDATION

The Chesapeake Bay Foundation (CBF) is the largest regional non-profit conservation organization working solely to save the Bay. Established in 1967, CBF has a staff of approximately 185 employees working in offices in Annapolis Maryland; Richmond and VA Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C., and in 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water polices, restoring waterways, and litigating when necessary. 

CBF's headquarters office in Annapolis, MD is the Philip Merrill Environmental Center, the world’s first U.S. Green Build Council’s LEED platinum building. In 2014, CBF opened The Brock Environmental Center in Virginia Beach, VA. The Brock Center is one of the most energy efficient, environmentally smart buildings in the world. 

CBF has an annual budget of approximately $21 million and is supported by more than 200,000 members and e-subscribers. For more information on CBF please visit www.cbf.org.


CONTEXT OF THE POSITION 

The EA to the CFO’s position will consist of writing, editing, taking minutes, and providing administrative and project support to the Chief Financial Officer.  Duties include creating and drafting correspondence, editing narratives and reports, designing appealing presentations, and other general support duties.  The Executive Assistant may have access to, and will be responsible for keeping confidential personnel information, confidential business information, and other proprietary information of the Chesapeake Bay Foundation and its employees, including but not limited to financial accounts.

Essential functions include:

  • Takes and finalizes detailed and accurate minutes for Audit and Finance Committee meetings, and finalizes minutes for Investment Committee meetings.
  • Completes additional tasks for preparing investment materials including, but not limited to:
    • Preparing the weekly snapshot of market values.
    • Reviewing monthly invoices from custodians and consultants.
    • Filing investment materials.
    • Composing correspondence and maintaining current authorizations, agreements and additional documentation.
  • Collects information and assists in the preparation of audits and budgets.  Assembles presentations and materials for Board committee meetings.
  • Coordinates the annual Charitable Registration process (registration to fundraise) within each state.
  • Creates financial, investment and project-based reports, charts and graphs for meeting presentations from provided data.  
  • Manages the day-to-day operational and administrative activities of the CFO by scheduling and monitoring calendars, organizing the incoming flow of work, prioritizing requests, proactively preparing meeting agendas and materials, and following-up to ensure timely responses.
  • Receives and prioritizes the CFO’s correspondence, takes action in drafting correspondence and forwards for action and/or distributes for information.
  • Coordinates travel arrangements and catering, processes vendor invoices and reconciles the CFO’s credit card statement and any other billing. Works collaboratively with staff and external vendors to convene on and offsite gatherings/meetings.
  • Organizes department files and creates an efficient and effective filing system for the CFO.
  • Applies sound judgment and consistently demonstrates professional demeanor to manage relations with key constituents, including Board of Trustees, and other external associates.
  • Exercises tact and confidentiality in handling sensitive information inherent with managing calendars, phone calls, emails, agendas for meetings and all other correspondence impacting the position.
  • Provides support to members of accounting when it comes to calendars, presentations, Microsoft office support, Board committee materials preparation, project coordination, and other administrative duties.
  • Contributes as a member of CBF’s administrative group to provide additional support as required to various projects, provides direct back-up support for the other Executive Assistant positions, including covering the front desk for the receptionist.
  • Completes administrative projects, additional duties and tasks as assigned.  Contributes to team environment in the office.


PROFESSIONAL EXPERIENCE AND QUALIFICATIONS

Associate’s degree in business administration or accounting; bachelor’s degree preferred.  A minimum of three to five years supporting directors and/or executives or other relevant experiences in a fast-paced, professional environment.  Established record for handling confidential materials and sensitive situations. Excellent oral and written communications skills, including a proven history for taking detailed and accurate meeting minutes.  Possess strong skills and proficiency with Microsoft Word, Excel, PowerPoint and Outlook; experienced with networks.  Have excellent organizational skills, a basic knowledge of accounting principles, and must be project oriented.


To apply, please send cover letter, resume, and salary history and requirements no later than May 8, 2015.


Human Resources/FY15-36-EACFO

Chesapeake Bay Foundation

Cbf_employment@cbf.org


CBF offers a comprehensive benefits package to include: 20 vacation days, 10 sick days, health, vision, dental, life insurance, and a tax deferred annuity plan.  The Chesapeake Bay Foundation is an Equal Opportunity Employer.

 

 

Fleet Senior Manager
4/23/2015

The Chesapeake Bay Foundation seeks a Fleet Senior Manager, which will be a field based position.  This position reports into the Fleet, Facilities and Safety team in CBF’s Administration Department, but has a strong focus on CBF’s Environmental Education programs.


THE CHESAPEAKE BAY FOUNDATION

The Chesapeake Bay Foundation (CBF) is the largest regional non-profit conservation organization working solely to save the Bay. Established in 1967, CBF has a staff of approximately 185 employees working in offices in Annapolis Maryland; Richmond and VA Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C., and in 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water polices, restoring waterways, and litigating when necessary. 

CBF's headquarters office in Annapolis, MD is the Philip Merrill Environmental Center, the world’s first U.S. Green Build Council’s LEED platinum building. In 2014, CBF opened The Brock Environmental Center in Virginia Beach, VA. The Brock Center is one of the most energy efficient, environmentally smart buildings in the world. 

CBF has an annual budget of approximately $21 million and is supported by more than 200,000 members and e-subscribers. For more information on CBF please visit www.cbf.org.


CONTEXT OF THE POSITION

The Fleet Senior Manager will administer a program that will ensure that CBF’s marine fleet is maintained, purchased, constructed and operated in a safe, professional and timely manner.  Safety, operation, preventative maintenance, risk management, standardization, cost savings, and incorporating “green” will be key factors. This position is part of the Fleet, Facilities and Safety team and will be called on to assist in all areas of this department. 

Essential functions include:

  • Supervise CBF’s marine activities for a fleet of 25 vessels. 
  • Be available for emergencies 24 / 7.
  • Be primary point of contact for all Captains during major weather events.
  • Travel to all locations where CBF marine activities are located.
  • Oversee all Coast Guard activities.
  • Develop and continue on-going working relationship with Coast Guard.
  • Oversee all marine maintenance and Renewal & Replacement  projects.
  • Conduct site inspections and work directly with program managers and captains to address site inspection work lists. 
  • Develop winter work plans and supervise that work. 
  • Ensure fleet is running as energy efficient as possible.  
  • Ensure the CBF fleet is readied at the start of each season and properly winterized at the end.
  • Negotiate contracts and leases.
  • Act as a Purchasing agent.
  • Work closely with the Executive Assistant to the VP of Administration on maintaining files for tracking PM, licenses, permits, contracts, captain’s documentation, USCG, state documentation and other critical paperwork.
  • Oversee the marine check list system.
  • Develop and maintain long range renewal and replacement budget.
  • Recommend “green” upgrades and implement any approved improvements.
  • Assist with  all docks and shoreline improvements.
  • Develop and provide marine operations training program.
  • Responsible for Captain Check outs.
  • Assist with Mate and skiff check outs.
  • Perform routine maintenance work.
  • Assist with all donated boats, liquidations and acquisitions.
  • Conduct yearly inventory.
  • Attend staff meetings, retreats, field trips and events.
  • Always prepared to act as fill in captain.



PROFESSIONAL EXPERIENCE AND QUALIFICATIONS

Successful candidate must have a minimum of 10 years’ experience operating and maintaining USCG inspected boats. Must hold a minimum valid USCG 100 ton inland license.  Candidates should have a basic knowledge of the environment, environmental education; working knowledge of the various regulations governing USCG, state and local operation of vessels.  The candidate will demonstrate excellent communications skills; ability to negotiate contracts; organized and able to handle many duties at one time; the ability to work well with the general public and government officials; self-motivated; ability to plan, coordinate, implement and track complete projects.  Computer literate in Microsoft Email, Word and Excel preferred.  This position requires a flexible schedule with the ability to work some weekends and non-standard times. Frequent travel to CBF’s Annapolis MD headquarters, to the Crisfield MD boat dock, and to all of CBF’s education centers will be required.

To apply, please send cover letter, resume, and salary history and requirements no later than May 8, 2015 to:


Human Resources/FY15-35-FSM

Chesapeake Bay Foundation

Cbf_employment@cbf.org


CBF offers a comprehensive benefits package to include: 20 vacation days, 10 sick days, health, vision, dental, life insurance, and a tax deferred annuity plan.  The Chesapeake Bay Foundation is an Equal Opportunity Employer.

 

 

GIS Analyst
4/10/2015

The Chesapeake Bay Foundation seeks a GIS Analyst to be based at Philip Merrill Environmental Center located in Annapolis, MD.


THE CHESAPEAKE BAY FOUNDATION

The Chesapeake Bay Foundation (CBF) is the largest regional non-profit conservation organization working solely to save the Bay. Established in 1967, CBF has a staff of approximately 185 employees working in offices in Annapolis Maryland; Richmond and VA Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C., and in 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water polices, restoring waterways, and litigating when necessary.

CBF's headquarters office in Annapolis, MD is the Philip Merrill Environmental Center, the world's first U.S. Green Build Council’s LEED platinum building. In 2014, CBF opened The Brock Environmental Center in Virginia Beach, VA. The Brock Center is one of the most energy efficient, environmentally smart buildings in the world.

CBF has an annual budget of approximately $21 million and is supported by more than 200,000 members and e-subscribers. For more information on CBF please visit www.cbf.org.


CONTEXT OF THE POSITION

This position provides GIS support to the organization by creating, maintaining, analyzing and making available spatial data and maps to assist in efficient and effective decision making, support internal CBF departments, and create geo-spatial maps and data analysis that help fulfill CBF's mission. The position will analyze GIS data and department requirements to help the organization make better use of GIS technologies in support of individual department program plans and the organization's mission.

Essential functions include:

  1. Create, prepare and maintain digital spatial database files.
    • This includes but is not limited to data files gathered from various state, local or federal agencies, data from partner organizations, academia, or data from CBF's proprietary databases. Serve as the expert on ownership, quality, and potential uses of external data sources, make recommendations for data sources, and help establish and maintain relationships and partnerships with other organizations and entities to acquire data.
  2. Creates, maintains, and analyzes custom and standard maps and other GIS products using geospatial resources.
    • Work with CBF departments to create GIS products for efficient and effective decision making, constituent outreach and engagement, and to help fulfill CBF's mission. Helps staff with analysis of available GIS products and creates new GIS products when necessary. Makes recommendations on how best to integrate GIS technology within CBF departments.
  3. Help establish and maintain data and mapping standards for the organization including quality checks.

    • Work with supervisor and GIS steering committee to establish baseline standards and ensure data integrity for all data sets and maps. Ensures data prepared for all distribution channels within the organization meets CBF established standards. This includes data products from external sources.
  4. Provide training and "consulting" on use of GIS software and mapping products to individuals within CBF.


PROFESSIONAL EXPERIENCE AND QUALIFICATIONS

Bachelor's degree in Geographic Information System, Geography, Environmental Studies, or a related field with adequate GIS classwork. 2-3 years' experience working in a GIS position, preferably with project management experience. Solid foundation of GIS principles and concepts and experience managing and manipulating multiple data sets such as land use, water quality and socio-political data layers preferred. Experience producing detailed, high-quality cartographic products (digital and print) and accompanying reports in accordance with organizational guidelines and department needs preferred.

Experience with ArcGIS 10.0+ and ArcGIS Online required to support web publication of CBF created GIS products in conjunction with CBF Communications Department. Experience with Environmental non-profits important.

Must be able to manage multiple projects through a full project lifecycle (scoping, design, implementation and delivery), create work plans, work under deadlines, and work with a variety of internal staff and external partners to understand project criteria and design an appropriate solution.


To apply, please send cover letter, resume, and salary history and requirements no later than April 30, 2015 to:

Human Resources/FY15-33-GIS
Chesapeake Bay Foundation
Cbf_employment@cbf.org

CBF offers a comprehensive benefits package to include: 20 vacation days, 10 sick days, health, vision, dental, life insurance, and a tax deferred annuity plan. The Chesapeake Bay Foundation is an Equal Opportunity Employer.


Director of Accounting
3/25/2015

The Chesapeake Bay Foundation seeks a Director of Accounting to be based at its Philip Merrill Environmental Center headquarters located in Annapolis, MD.


THE CHESAPEAKE BAY FOUNDATION

The Chesapeake Bay Foundation (CBF) is the largest regional non-profit conservation organization working solely to save the Bay. Established in 1967, CBF has a staff of approximately 185 employees working in offices in Annapolis Maryland; Richmond and VA Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C., and in 15 field education program locations. CBF's headquarters office is in the Philip Merrill Environmental Center, the world's first LEED platinum building. In 2014, CBF opened The Brock Environmental Center in Virginia Beach, VA. The Brock Center is one of the most energy efficient, environmentally smart buildings in the world.

CBF has an annual budget of approximately $21 million and is supported by more than 200,000 members and e-subscribers. For more information on CBF please visit www.cbf.org.


CONTEXT OF THE POSITION

The Director of Accounting reports to the Chief Financial Officer and is responsible for financial planning and analysis, sponsored grants and contracts, Finance and Accounting systems, and payroll.

The Director will lead the financial planning and analysis functions including budgeting and forecasting processes, and all financial reporting and analysis including financial modeling. The Director will support the Chief Financial Officer by leading the creation of reports and analyses that are presented to the Board, the CBF executive management team, CBF staff and outside organizations, agencies, and individuals.

The Director will lead the sponsored grants and contracts financial functions related to all public and private grants, contracts and sub-contracts including proposal pricing and modeling, pre-award and post-award compliance and reporting to ensure that systems and reporting needs are met.

The Director will lead the Finance and Accounting systems functions and serve as the subject matter expert to coordinate with the CBF Information Technology Department to evaluate, implement, manage and provide technical support for all Financial Accounting Software Systems. Ensures accurate, appropriate, and effective ERP (Enterprise Resource Planning) structure/configuration, documentation, and operational guidelines for a nonprofit accounting setting.

The Director will lead the payroll and 403(b) financial operations to timely prepare and process all payrolls and 403(b) expenses in compliance with Federal, state and local laws and regulations. Also, the Director will ensure that 1) payroll expenses are properly allocated to all appropriate direct and indirect projects and 2) audits associated with payroll and 403(b) expenses are successfully and completed timely.

The Director sets goals and objectives for accounting staff members within his/her area of responsibility including identifying training needs and providing cross-training for each staff position.


Essential functions include:

  • Leads a group of staff, including the supervision of direct reports and the coordination with staff (within other departments) who have significant responsibilities managing individual sponsored grants, contracts and sub-contracts.
  • Supervises CBF budget and forecast function, providing technical support for budget and forecast tracking systems.
  • Provides support for the Chief Financial Officer and upper management with periodic and ad hoc financial reports, analyses and presentations as necessary.
  • Administers Crystal Enterprise website for distributing financial reports to accounting users, departmental financial managers and project managers.
  • Develops and writes financial, budget, forecast, payroll and other reports in financial accounting report writer applications and in Crystal Reports.
  • Leads the sponsored grants and contracts financial functions related to all public and private grants, contracts and sub-contracts.
  • Manages all financial modeling and proposal pricing, and maintains systems and controls to ensure timely and accurate pre-award and post-award compliance and reporting.
  • Collaborates with Information Technology to do the following:
    • Maintain custom SQL tables for tracking project manager security rights and application for project tracking information.
    • Establish and maintain security and data integrity controls for all Finance and Accounting systems.
    • Investigate, review, evaluate and implement new Finance and Accounting software systems for effectiveness and integration with existing CBF financial software systems.
    • Provide implementation, management/support, training, and technical support on software systems as necessary. 
    • Work with outside consultants/vendors/support as necessary on technical issues.
  • Serves as the subject matter expert for all existing (and future) Finance and Accounting systems that currently include EPICOR, Active Planner Budgeting System, Raiser's Edge of the Blackbaud System, Crystal Reports, FRx Software, MS SQL Server, MS Office (including Access and Excel), payroll systems (Mangrove and iEmployee) and investment software (KPM Technologies, Inc.: Endowment Solutions Software).
  • Knows and has experience collaborating with Information Technology through an organization-wide major implementation and integration of new Finance and Accounting systems to include ERP, CRM, grants management, payroll and budgeting/forecasting systems, etc.
  • Supervises payroll functions, as well as provides implementation management and support of ongoing payroll systems – which may involve troubleshooting system errors, workflow issues and writing reports to leverage payroll information.
  • Maintains payroll subsidiary ledger (custom SQL tables) and reviews the reconciliation of the subsidiary ledger to the general ledger trial balance.
  • Develops, creates and maintains custom database application (Microsoft Access) to calculate payroll expense allocations -- and related fringe and leave allocations - interfacing outside timekeeping vendor reports (iEmployee) with payroll output files (Mangrove).
  • Ensures personnel policies affecting payroll/personnel are in compliance with all regulatory agencies - working with Payroll Financial Manager and Human Resources staff.
  • Completes special projects as assigned.

PROFESSIONAL EXPERIENCE AND QUALIFICATIONS

The ideal candidate should possess a Bachelor's degree with 7-10 years related experience, or equivalent combination of education and experience. MBA and/or CPA a plus.

The ideal candidate should also possess experience leading the systems and reporting needs of a sponsored grants and contracts team that includes US government, State, Local, and private grants, contracts, and sub-contracts. A demonstrated knowledge of federal regulations (especially FAR, OMB Circulars A-110, A-122 and A-133) and compliance related to non-profit grants and contracts.

Knowledge of accounting related information systems is required as well. Existing systems used by CBF include EPICOR, Active Planner Budgeting System, Raiser's Edge of the Blackbaud System, Crystal Reports, FRx Software, MS SQL Server, MS Office (including Access and Excel), payroll systems (Mangrove and iEmployee) and investment software (KPM Technologies, Inc.: Endowment Solutions Software). Prior experience in Information Systems and Finance Systems based on a MS SQL platform. An understanding of how to create reports and analyses using Crystal Reports. Prior support of an ERP system as the finance & accounting subject matter expert. Current knowledge of new Finance and Accounting systems including ERP, CRM, grants management, budgeting and forecasting, payroll, investment management, etc.

To apply, please send cover letter, resume, and salary history and requirements no later than April 30, 2015 to:

Human Resources/FY15-25-DofA
Chesapeake Bay Foundation
Cbf_employment@cbf.org

CBF offers a comprehensive benefits package to include: 20 vacation days, 10 sick days, health, vision, dental, life insurance, and a tax deferred annuity plan. The Chesapeake Bay Foundation is an Equal Opportunity Employer.


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The Chesapeake Bay Foundation is a nonprofit,
tax-exempt charitable organization under
Section 501(c)(3) of the Internal Revenue Code.
Donations are tax-deductible as allowed by law.