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Arthur Sherwood Captain/ Educator- Assistant Manager
6/14/2016

The Chesapeake Bay Foundation seeks a full-time Captain/Educator for the Arthur Sherwood Education Center at Meredith Creek in Annapolis, MD.  

THE CHESAPEAKE BAY FOUNDATION

The Chesapeake Bay Foundation (CBF) is the largest regional non-profit conservation organization working solely to save the Bay. Established in 1967, CBF has a staff of approximately 185 employees working in offices in Annapolis Maryland; Richmond and VA Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C., and in 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water polices, restoring waterways, and litigating when necessary. 

CBF's headquarters office in Annapolis, MD is the Philip Merrill Environmental Center, the world’s first U.S. Green Build Council’s LEED platinum building. In 2014, CBF opened The Brock Environmental Center in Virginia Beach, VA. The Brock Center is one of the most energy efficient, environmentally smart buildings in the world. 

CBF has an annual budget of approximately $21 million and is supported by more than 200,000 members and e-subscribers. For more information on CBF please visit www.cbf.org
CBF Environmental EducationApproximately 35,000 students and teachers participate each year in CBF’s education field experiences or teacher professional learning.  

The Bay and its watershed is our classroom and CBF environmental educators are responsible for bringing the Bay alive to students.  We strive to make a lasting impression about the excitement and vulnerability of the Bay. 

Each of CBF’s 15 education programs has its own individual character. The field experience options run the gamut from the inner city boat programs in Baltimore and Hampton Roads to Pennsylvania canoe programs to remote island-based residential centers.  We use hands-on experiential teaching techniques to educate students about the health of the Bay and connect them back their local environment.  Educators promote and develop citizen knowledge about the Bay by providing unforgettable, hands-on, student lead experiences that inspire them with a commitment to take action for the restoration of the Bay.

The education department is comprised of field programs, Teacher and Principal Professional Learning, and Student Leadership.  All of these components work closely to encourage and lead students to take action toward “Saving the Bay.”  


CONTEXT OF THE POSITION

The Arthur Sherwood Study Center, located on Meredith Creek, is the oldest of the Chesapeake Bay Foundation’s environmental education programs. The Arthur Sherwood program allows students to gain a more complete understanding and appreciation of the ecosystem combining the resources of a fully equipped research vessel with the hands-on experience of flatwater canoes. The Captain and Program Manager teach participants on board the vessel, Marguerite, using water quality testing equipment and biological sampling techniques such as dredging for oysters or pulling a trawl net. Additionally, the Captain and Program Manager use canoes to explore the quiet shallower waters of Meredith Creek, identifying marine and plant species and evaluating water quality.  The Arthur Sherwood program’s work boat, Marguerite, is based and generally conducts education programs on Meredith Creek but is often used at other CBF education programs as well. Program participants range from the primary audience of 4th through 12th grade students, college students, teachers, CBF members & donors, and other adult groups.

Education Program Essential Functions:

  • Safely & professionally serve as Captain and Educator
  • Maintain USCG inspected work boat.  Ensure safe operation of the boat.  Inform passengers of safety precautions  
  • Maintain/repair boat, equipment, center and educational gear
  • Participate & manage regular inspections and safety checklists
  • Develop and implement one-day field programs using multiple field based methods such as conducting biological sampling and water quality testing for middle and high school aged students, teachers, and other participants
  • Communicate the following items for all participants: safety review, rudimentary boating skills, ecosystem & watershed concepts, wildlife observation, biological sampling, water quality sampling, and other educational activities
  • Continually adapt program content based upon grade/age level of students, weather, and group dynamics and feedback/evaluations from teachers and supervisors
  • Complete/submit timesheets, personal expense reports, credit card reports, and all other relevant administrative tasks in a timely manner
  • Program staff are responsible and accountable for performing maintenance in order to keep all equipment (buildings, boats, grounds, and/or gear) in proper working order
  • Program staff are responsible for the safety of all field participants, ensure that all safety protocols are rigorously followed, and are required to respond to medical emergencies that may arise
  • Develop and implement one-year program plan that is in alignment with CBF’s strategic plan
  • Provide timely communication and updates about the program to supervisors and other CBF departments
  • Plan and execute summer courses for Chesapeake Classrooms Teacher Professional Learning program and/or Student Leadership Program
  • Attend all safety training and professional development offerings 
  • This physically-demanding position involves fairly frequent weekend and evening work, year-round exposure to the elements, and overnight travel for staff trainings and meetings

 

PROFESSIONAL EXPERIENCE AND QUALIFICATIONS

Successful Candidate should possess the following: 

  • Minimum 25-ton Master of Inland Waters USCG Captain license with a FCC certification
  • 1-3 years’ experience operating & maintaining a USCG inspected passenger carrying vessel
  • 1-3 years’ experience teaching in either a formal or non-formal setting
  • A strong desire to teach in the field/outdoors (under all weather conditions) and work with students on a daily basis
  • Exceptional communication and interpersonal skills 
  • Energy, enthusiasm, and passion for students and the environment 
  • Creativity, humor and self-confidence
  • Collaborative work style 
  • Desire and ability to relate to people of all ages and backgrounds 
  • Knowledge of environmental issues facing the Bay
  • Knowledge of Chesapeake Bay Foundation & the Education Department mission, strategic plans & goals is a plus
  • Strong commitment to safety and maintenance 


Physical Requirements: 

  • Physical ability to lift and carry heavy objects-at least 45 pounds (canoes and other equipment) 
  • This physically demanding position involves year-round exposure to the elements 
  • Ability to work occasional evenings and/or weekends 
  • Ability to work away from home for multiple-day periods throughout the year
  • Ability to travel to attend trainings & meetings
  • Ability to have reliable transportation to travel to other CBF field programs & locations as needed

Other: 

  • Must pass a criminal background check 
  • All education staff participate in a pre-employment & random drug screening program per the requirements of the US Coast Guard 


To apply, please submit a cover letter, resume, salary history, and contact information for (3) references no later than June 27, 2016 to:

Human Resources/Education Jobs

Chesapeake Bay Foundation 

Educationjobs@cbf.org


The Chesapeake Bay Foundation is an Equal Opportunity Employer.

 

 

Grants Manager (two- year term)
6/10/2016

The Chesapeake Bay Foundation seeks a Grants Manager to be based at the Philip Merrill Environmental Center located in Annapolis, MD. This is a two- year term position.


THE CHESAPEAKE BAY FOUNDATION

The Chesapeake Bay Foundation (CBF) is the largest regional non-profit conservation organization working solely to save the Bay. Established in 1967, CBF has a staff of approximately 185 employees working in offices in Annapolis Maryland; Richmond and VA Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C., and in 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water polices, restoring waterways, and litigating when necessary. 

CBF's headquarters office in Annapolis, MD is the Philip Merrill Environmental Center, the world’s first U.S. Green Build Council’s LEED platinum building. In 2014, CBF opened The Brock Environmental Center in Virginia Beach, VA. The Brock Center is one of the most energy efficient, environmentally smart buildings in the world. 

CBF has an annual budget of approximately $21 million and is supported by more than 200,000 members and e-subscribers. For more information on CBF please visit www.cbf.org.


CONTEXT OF THE POSITION 

This position will perform grant and contract management functions including budget planning and accounting functions to coincide with the release of funds from restrictions for the organization.    

This position oversees the management of Federal, State, and Private Grants, including preparing grant proposal budgets, and monitoring and reviewing grant implementation and grant expenditures to ensure compliance with grant deliverables, terms and conditions.  Prepares grant financial reports for submission to awarding agencies.  Ensures that appropriate documentation is prepared and maintained to support grant reporting and periodic audits.

This position also requires a conceptual understanding and professional experience in accounting practices in order to work on complex assignments with some degree of independence including Federal grants and contracts specific to the U.S. Office of Management and Budget (OMB) Circulars.  Emphasis will be on grants and contract management, compliance, accurate and timely reconciliation of grants and contracts, general accounting and the release of funds from restrictions.

This position requires an understanding of and professional experience in budgeting, accounting, and financial systems in order to work on both routine, everyday oversight of budgets as well as complex assignments in a collaborative manner with some degree of independence.    

Essential functions include:

Grant Management:  

Perform financial administration and reporting of grants to include, but not be limited to: preparation and timely submission of grant applications, including budgets and reports, development and adjustment of associated budgets, coordination of budgeted funds including screening and processing requests for expenditures and ensuring the timely application for reimbursements from the funder.  Coordinate activity between the accounting department and all functional areas of the organization that administer grant funds.

Develop an understanding of CBF’s activities, grants, contracts, internal and external financial reporting requirements, to ensure proper data collection and accounting treatment of transactions, and implement recommended changes that will enhance the process.

Monitor grant awards, provide oversight for accounting of the funds to appropriate department codes, for budget and expense activity, ensuring ongoing compliance with grant restrictions to ensure the successful completion of grant deliverables, timely and accurately.  

Manage grant execution to ensure compliance with grant covenants and proper grant codes are utilized including match requirements, allowable reimbursements, detailed accountability requirements, and tracking including proper staff time keeping.   Monitor grant activity, including new grants received, to ensure compliance.


Grants Administration:

Oversee and coordinate the preparation and timely submission of grant applications, application amendments, grant management processes, and budget transfers; Ensure compliance with grant covenants following all rules and regulations; work with departments to manage special audits conducted by grantor and maintain auditable records for all grants; Prepare and submit reports regarding Federal, State, and Private Grants, as required.   

Work with program staff to determine direct and indirect costs and calculate the annual indirect cost rate; Maintain the spreadsheets that track prior, current and future year grants; Manage and prepare the accounting for those private restricted grants that are partnered/leveraged with public grants.

Serve as a liaison with Development department and program staff to provide financial information for grant proposals, acknowledged grants and requests and determine grant funds expended and build consistent reporting for grants proposals and grants expended.  


Budget Activity/Planning:   

Monitor grant activity, including new grants received, to ensure new grant funding is incorporated into program departments’ budget; Maintain knowledge of allowable expenses and reimbursement rates for each granting agency; Assist in the development of organization-wide budget specific to the budgets for grants.


Other Responsibilities:

Provide necessary information for fiscal year end audit, which includes donor reports, detail for income batches, pledge detail, income schedules, etc.; Provide necessary schedules for reconciling income such as gifts and grants; Assist in the preparation of the tax returns filings including 990, 990-T and 5500’s.; Ensure all planned giving agreements and entries are recorded properly; Miscellaneous projects and duties as assigned by the Director of Finance.


PROFESSIONAL EXPERIENCE AND QUALIFICATIONS

Bachelor's degree in business, finance or other appropriate discipline, plus four to five years of relevant financial and grants management experience, or a combination of education and experience from which comparable knowledge and skills are acquired, preferably with grants management for a not-for-profit 501(c)(3) and specifically with Federal OMB Regulations. Good understanding of non-profit business operations and federal/state grant and contract funding mechanisms.  Experience with general ledger configurations and financial statements, reconciliations, budgets, audits, and reporting is a must.  

Broad base of relevant technical knowledge and skills related to accounting and financial management systems, with some fund accounting/non-profit experience desirable.  Strong planning, administrative, organizational, personnel and budget management skills. Ability to deal effectively with and represent the Department to a wide range of state and federal agencies, sub-grantees, financial institutions, vendors, consultants, and others, including good basic negotiating skills. Ability to work effectively with other Departmental and Organization staff members and affiliated organizations. Must be proficient with Microsoft Office software and financial software, preferably Epicor, Active Planner and Crystal Reports. Exceptional communication and interpersonal skills with the willingness to work both independently and collaboratively are important.  

To apply, please send cover letter, resume, and salary history and requirements no later than June 27, 2016 to:

Human Resources/FY16-31-GM

Chesapeake Bay Foundation

Cbf_employment@cbf.org


CBF offers a comprehensive benefits package to include: 20 vacation days, 10 sick days, health, vision, dental, life insurance, and a tax deferred annuity plan.  The Chesapeake Bay Foundation is an Equal Opportunity Employer.

EPR Financial and Grants Manager
6/10/2016

The Chesapeake Bay Foundation seeks a Financial and Grants Manager for our Environmental Protection and Restoration (EPR) department.  This position is based at its Philip Merrill Environmental Center headquarters located in Annapolis, MD. 


THE CHESAPEAKE BAY FOUNDATION 

The Chesapeake Bay Foundation (CBF) is the largest regional non-profit conservation organization working solely to save the Bay. Established in 1967, CBF has a staff of approximately 185 employees working in offices in Annapolis Maryland; Richmond and VA Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C., and in 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water polices, restoring waterways, and litigating when necessary. 

CBF's headquarters office in Annapolis, MD is the Philip Merrill Environmental Center, the world’s first U.S. Green Build Council’s LEED platinum building. In 2014, CBF opened The Brock Environmental Center in Virginia Beach, VA. The Brock Center is one of the most energy efficient, environmentally smart buildings in the world. 

CBF has an annual budget of approximately $21 million and is supported by more than 200,000 members and e-subscribers. For more information on CBF please visit www.cbf.org. 


CONTEXT OF THE POSITION 

This position will perform budget planning, budget management and grant management functions for the Environmental Protection and Restoration Department.    

This position oversees departmental budget management functions including advising on budget management strategies, conducting budget analysis and producing budget reports.  It will also develop and manage Federal, State, and Private Grants, including preparing grant proposal budgets, and monitoring and reviewing grant implementation and grant expenditures to ensure compliance with grant deliverables, terms and conditions.  Prepares grant financial reports and submits to the Finance Department for final review.  Ensures that appropriate documentation is prepared and maintained to support grant reporting and periodic audits.

This position requires an understanding of and professional experience in budgeting, accounting, and financial systems in order to work on both routine, everyday oversight of budgets as well as complex assignments in a collaborative manner with some degree of independence.    

Essential functions include: 

Budget Planning:  Provide a key leadership role in coordinating the annual budget development process for the Department; In partnership with the Finance Department, oversee and coordinate budget management functions for the EPR Department; Advise the Vice President of EPR on budget management strategies; Monitor budget to actual expenditures, produce regular and special budget reports, and calculate budget adjustments caused by revised projections. Partners with EPR’s state budget managers to develop proposed fiscal year budgets for the EPR Department; Analyzes departmental financial information along with organizational goals and projections to develop multi-year budget projections and scenarios; Ensure that departmental budgets are accurately reflected and updated in organization’s financial systems.  Help to identify and resolve any issues that arise. Maintain a database of department salary allocations and ensure that staff time is properly accounted for.


Grant Management:  Perform financial administration and reporting of grants to include, but not be limited to: preparation and timely submission of grant applications, including budgets and reports, development and adjustment of associated budgets, coordination of budgeted funds including screening and processing requests for expenditures and ensuring the timely application for reimbursements from the funder.  Serve as a liaison with principals and other departments, including the Finance Department and Development Department, on issues regarding grants. 

Oversee and coordinate the preparation and timely submission of grant applications, application amendments, grant management processes, and budget transfers; Ensure compliance with grant covenants following all rules and regulations; work with the Finance Department to manage special audits conducted by grantor and maintain auditable records for all grants; Prepare and submit reports regarding Federal, State, and Private Grants, as required.   

Monitor grant awards, provide oversight for accounting of the funds to appropriate department codes, for budget and expense activity, ensuring ongoing compliance with grant restrictions to ensure the successful completion of grant deliverables.  

Manage grant execution to ensure compliance with grant covenants and proper grant codes are utilized including match requirements, allowable reimbursements, detailed accountability requirements, and tracking including proper staff time keeping.   

Monitor grant activity, including new grants received, to ensure new grant funding is incorporated into the EPR budget.   Maintain cognizance of allowable reimbursement rates for each granting agency. Prepare applications and agreements for other special funding sources such as Regional Conservation Partnership Program (RCPP) and Natural Resources Conservation Service (NRCS) Contribution Agreements.   Organize periodic team meetings to review grant deliverables, troubleshoot problems, and maintain progress in meeting grant deadlines.

Other Responsibilities: Other projects and duties as assigned by the VP of EPR.Review timesheets of all EPR staff after supervisor approval and submit timesheets to the Payroll department.  Also work with the Payroll department to maintain sick/vacation leave records for EPR Headquarters staff.


PROFESSIONAL EXPERIENCE AND QUALIFICATIONS 

Bachelor's degree in business, finance or other appropriate discipline, plus four to five years of relevant financial and grants management experience, or a combination of education and experience from which comparable knowledge and skills are acquired, preferably with grants management for a not-for-profit 501(c)(3).  Good understanding of non-profit business operations and federal/state grant and contract funding mechanisms.  Broad base of relevant technical knowledge and skills related to accounting and financial management systems, with some fund accounting/non-profit experience desirable.  Strong planning, administrative, organizational, personnel and budget management skills. Ability to deal effectively with and represent the Department to a wide range of state and federal agencies, sub-grantees, financial institutions, vendors, consultants, and others, including good basic negotiating skills. Ability to work effectively with other Departmental staff members, Board of Trustee members, and affiliated organizations. Must be proficient with Microsoft Office software and financial software, preferably Epicor, Active Planner and Crystal Reports. Exceptional communication and interpersonal skills with the willingness to work both independently and collaboratively are important.  


To apply, please send cover letter, resume, and salary history and requirements no later than June 27, 2016 to: 

Human Resources/FY16-25-FGM

Chesapeake Bay Foundation

Cbf_employment@cbf.org


CBF offers a comprehensive benefits package to include: 20 vacation days, 10 sick days, health, vision, dental, life insurance, and a tax deferred annuity plan. The Chesapeake Bay Foundation is an Equal Opportunity Employer.

 

 

Director of Development
6/6/2016

The Chesapeake Bay Foundation seeks a Director of Development to be based at the Philip Merrill Environmental Center located in Annapolis, MD.


THE CHESAPEAKE BAY FOUNDATION

The Chesapeake Bay Foundation (CBF) is the largest regional non-profit conservation organization working solely to save the Bay. Established in 1967, CBF has a staff of approximately 185 employees working in offices in Annapolis Maryland; Richmond and VA Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C., and in 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water polices, restoring waterways, and litigating when necessary. 

CBF's headquarters office in Annapolis, MD is the Philip Merrill Environmental Center, the world’s first U.S. Green Build Council’s LEED platinum building. In 2014, CBF opened The Brock Environmental Center in Virginia Beach, VA. The Brock Center is one of the most energy efficient, environmentally smart buildings in the world. 

CBF has an annual budget of approximately $21 million and is supported by more than 200,000 members and e-subscribers. For more information on CBF please visit www.cbf.org.


CONTEXT OF THE POSITION 

As a key contributor to the Chesapeake Bay Foundation and as a senior staff member within its Development Program, the Director for Development oversees a $15M fundraising program and provides leadership to the major gifts, annual fund, and planned giving programs. This position is responsible for establishing strategy, recommending annual fundraising goals and building expense budgets associated with the Individual Major Gifts, Foundation and Grants, and Annual Fund Programs, and regional development initiatives.  In addition, the Director for Development oversees the planned giving program and provides leadership for its continued growth and development; and generates gifts from a portfolio of donors and prospects; and works with volunteers to identify prospects and secure gifts.  

Essential functions include:

1.Oversees and provides leadership for the major gifts and annual fund programs.

  • Works to establish effective strategies to maximize revenue through major giving and annual fund for the organization.
  • Recommends annual operating and campaign fundraising goals for major gifts and annual fund in consultation with unit directors, the Director of Research and Prospect Management, Director of Development Operations and the Vice President for Development.
  • Monitors, evaluates and reports on major gift and annual fund performance on a frequent basis.
  • Collaborates with Director of Research and Prospect Management to develop an overall strategic plan/vison for discovery efforts related to major gift fundraising.
  • Manages the annual Trustee and Presidents Advisory Council solicitations in consultation with the Vice President for Development, President and Board Chairman.
  • Meets with fundraising units (Foundation and Grants, regional gift officers, Annual and Planned Giving) regularly to monitor activity and assist with program planning and implementation.  
  • Serves as a member of the Development Management Team, helping to establish goals, objectives, and procedures for the Department, address operating and strategic issues, and evaluate return on investment for new initiatives. 
  • Works with the Engagement & Outreach team to produce impactful messaging and delivery of marketing materials.
  • Provides operational support to the Vice President for Development.


2.Manages Director of Foundation and Grants, regional gift officers, Manager of Annual and Planned Giving, and Senior Administrative Assistant, ensuring that staff members receive adequate direction and oversight to maximize their individual potential and benefit to the overall program, while fulfilling core job responsibilities and reaching annual and campaign revenue targets.     

3.Provides leadership and oversight for Development’s planned giving program and ensures that gift officers are trained and prepared to act as individual planned giving agents on behalf of CBF: 

  • Helps to develop policies and procedures to govern, administer and properly record planned gifts, in consultation with Vice President for Development and CFO.  
  • Works with outside consultants, as appropriate, to determine current financial details needed for planned giving prospects and recommends strategic solicitation plans for gift officers to use when meeting with donors and prospects.


4.Generates major gifts from a portfolio of donors and prospects:

  • Maintains a personal portfolio of major gift donors and prospects.
  • Develops individual cultivation and solicitation strategies and timelines for donor prospects and gifts. Solicits and closes gifts.  Helps develop a pipeline of prospective donors.
  • Ensures proper engagement to build and sustain donor relations.
  • Facilitates solicitations for the Vice President, President and volunteer leadership as needed.  
  • Trains and works with staff, volunteers, and trustees to maximize opportunities for both annual and campaign support.  


5.Monitors and helps develop program expense budgets and ensures proper approval and coding of expenses and annual fiscal discipline. 


PROFESSIONAL EXPERIENCE AND QUALIFICATIONS

Bachelor’s or Master’s degree (or equivalent experience), with a minimum of five years experience in contributing at the leadership level to a successful Development office and campaigns.  Strong management skills. Excellent oral/written communication skills. Working knowledge of tax laws related to charitable contributions of cash, property, and securities.  Thorough knowledge of Development department functions, including donor identification and solicitation, cultivation and stewardship, gift recording and reporting, and planned giving. Proficient in computer systems, MS Office software, planned-giving software, and nonprofit CRMs.  

To apply, please send cover letter, resume, and salary history and requirements no later than June 26, 2016 to:

Human Resources/FY16-30-DOD

Chesapeake Bay Foundation

Cbf_employment@cbf.org


CBF offers a comprehensive benefits package to include: 20 vacation days, 10 sick days, health, vision, dental, life insurance, and a tax deferred annuity plan.  The Chesapeake Bay Foundation is an Equal Opportunity Employer.

 

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The Chesapeake Bay Foundation is a nonprofit,
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