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Grants Manager
4/24/2017

The Chesapeake Bay Foundation seeks a Grants Manager to be based at the Philip Merrill Environmental Center located in Annapolis, MD.

THE CHESAPEAKE BAY FOUNDATION

The Chesapeake Bay Foundation (CBF) is the largest regional non-profit conservation organization working solely to save the Bay. Established in 1967, CBF has a staff of approximately 185 employees working in offices in Annapolis Maryland; Richmond and VA Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C., and in 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water polices, restoring waterways, and litigating when necessary.

CBF's headquarters office in Annapolis, MD is the Philip Merrill Environmental Center, the world’s first U.S. Green Building Council’s LEED platinum building. In 2014, CBF opened The Brock Environmental Center in Virginia Beach, VA. The Brock Center is one of the most energy efficient, environmentally smart buildings in the world.

CBF has an annual budget of approximately $21 million and is supported by more than 200,000 members and e-subscribers. For more information on CBF please visit www.cbf.org.

CONTEXT OF THE POSITION

This position will perform grant and contract management functions including budget planning and accounting functions.    

This position oversees the management of Federal, State, and Private Grants, including preparing grant proposal budgets, and monitoring and reviewing grant implementation and grant expenditures to ensure compliance with grant deliverables, terms and conditions.  It also prepares grant financial reports for submission to awarding agencies, and ensures that appropriate documentation is prepared and maintained to support grant reporting and periodic audits.

This position also requires a conceptual understanding and professional experience in accounting practices in order to work on complex assignments with some degree of independence including Federal grants and contracts specific to the U.S. Office of Management and Budget Uniform Guidance.  Emphasis will be on grants and contract management, compliance, accurate and timely reconciliation of grants and contracts, and general accounting.

This position requires an understanding of and professional experience in budgeting, accounting, and financial systems in order to work on both routine, everyday oversight of budgets as well as complex assignments in a collaborative manner with some degree of independence.   

Essential functions include:

Grant Management/Administration:

  • Develop an understanding of CBF’s activities, grants, contracts, and internal and external financial reporting requirements to ensure proper data collection and accounting treatment of transactions, and implement recommended changes that will enhance the process.
  • Perform financial administration and reporting of grants from the proposal stage to close-out, including preparation and timely submission of grant applications, amendments, budgets, budget modifications, and interim and final reports.
  • Submit timely application for reimbursements from funders.
  • Monitor grant activity, providing oversight to ensure that proper grant codes are utilized, match requirements are met, detailed accountability requirements are followed (including proper staff time keeping and tracking), and that grant deliverables are submitted timely and accurately. 
  • Be subject matter expert as relates to OMB’s Uniform Guidance and maintain knowledge of allowable expenses and reimbursement rates for each granting agency in order to ensure compliance with grant covenants/restrictions, following all rules and regulations of each funder.
  • Provide Finance support for all grants writing/reporting-related activities to the Development department and Program departments.
  • Work with Program departments to manage special audits conducted by grantors, maintain auditable records for all grants, and prepare and submit reports regarding Federal, State, and Private Grants, as required.  
  • Manage and prepare the accounting for those private restricted grants that are partnered/ leveraged with public grants as matching funds.
  • Maintain up-to-date listings that track grants and all associated deadlines and keep the rest of the grants team informed.

Budget Activity/Planning: 

  • Monitor grant activity, including new grants received, to ensure new grant funding is incorporated into Program departments’ budgets.
  • Assist in the development of organization-wide budget specific to the budgets for grants.

Other Responsibilities:

  • Provide necessary information for fiscal year end audit, which includes creation and maintenance of the Schedule of Federal Awards (SEFA), reconciliations, income schedules, etc.
  • Prepare grant-related schedules for the IRS Form 990 tax return filings.
  • Provide required grant information for the annual indirect cost rate proposal.
  • Miscellaneous projects and duties as assigned by the Controller.

PROFESSIONAL EXPERIENCE AND QUALIFICATIONS

Bachelor's degree in business, finance or other appropriate discipline, plus four to five years of relevant financial and grants management experience, or a combination of education and experience from which comparable knowledge and skills are acquired, or CPA certification.  Grants management experience for a not-for-profit 501(c)(3) and specifically with Federal OMB Regulations is required. Good understanding of non-profit business operations and federal/state grant and contract funding mechanisms.  Experience with general ledger configurations and financial statements, reconciliations, budgets, audits, and reporting is a must. 

Broad base of relevant technical knowledge and skills related to accounting and financial management systems, with fund accounting/non-profit experience required.  Strong planning, administrative, organizational, and budget management skills. Ability to deal effectively with and represent the Finance department to a wide range of state and federal agencies, sub-grantees, financial institutions, vendors, consultants, and others. Ability to work effectively with other departmental and organization staff members and affiliated organizations. Must be proficient with Microsoft Office software and financial software, preferably Microsoft Serenic Navigator, Adaptive Insights, and reporting portals. Exceptional communication and interpersonal skills with the willingness to work both independently and collaboratively are important. 


To apply, please send cover letter, resume, and salary history and requirements no later than May 12, 2017 to:

Human Resources/FY17-023-GM
Chesapeake Bay Foundation
employment@cbf.org

CBF offers a comprehensive benefits package to include: 20 vacation days, 10 sick days, health, vision, dental, life insurance, and a tax deferred annuity plan.  The Chesapeake Bay Foundation is an Equal Opportunity Employer.

Summer Work Crew (Temporary Position)
4/10/2017

The Chesapeake Bay Foundation, seeks three (3) summer work crew staff.  The positions will be based in Annapolis but the crew will travel extensively throughout the watershed.  Reliable transportation is required and a willingness to stay overnight for up to 4 nights at one of CBF’s education sites around the Bay.

THE CHESAPEAKE BAY FOUNDATION

The Chesapeake Bay Foundation (CBF) is the largest regional non-profit conservation organization working solely to save the Bay. Established in 1967, CBF has a staff of approximately 185 employees working in offices in Annapolis Maryland; Richmond and VA Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C., and in 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water polices, restoring waterways, and litigating when necessary.

CBF's headquarters office in Annapolis, MD is the Philip Merrill Environmental Center, the world’s first U.S. Green Build Council’s LEED platinum building. In 2014, CBF opened The Brock Environmental Center in Virginia Beach, VA. The Brock Center is one of the most energy efficient, environmentally smart buildings in the world.

CBF has an annual budget of approximately $21 million and is supported by more than 200,000 members and e-subscribers. For more information on CBF please visit www.cbf.org

CONTEXT OF THE POSITION

This is a summer position that will take place at numerous facilities in the Chesapeake Bay.  The maintenance crew provides repairs, upkeep, and regular maintenance for CBF boats, properties, and education centers.  The centers host thousands of students on an annual basis and subsequently require skillful maintenance attention during the summer months.  The crew travels throughout the Bay area, sometimes staying at various centers overnight to complete projects. 

Duties may include:
• Landscaping
• Maintenance to gear such as canoes, paddles, trucks, trailers
• Sanding and painting (boats and center buildings)
• Renovating buildings
• Repairing docks and fences
• Hauling heavy gear and equipment
• Light carpentry
• Completing office projects (conducting inventories of gear, cleaning storage)
 
PROFESSIONAL EXPERIENCE AND QUALIFICATIONS


• Must be at least 18 years of age (or provide a work permit if under 18). 
• Must be comfortable working outdoors in remote areas. 
• Experience working with tools (hand and power) preferred. 
• Boat maintenance experience preferred. 
• Camping and outdoor experience preferred. 
• Must be willing to travel and have use of a vehicle. 
• Must be able to work independently with minimal supervision. 
• Must take initiative and work well as a team player. 

Pay is $12/hour. With $15/hr to a foreman’s position. The positions will last for approximately 10 weeks (June-Mid-August) and crew will work up to 40 hours per week.


To apply, please send resume, cover letter and contact information for 3 references by May 12, 2017 to:

Chesapeake Bay Foundation
Job Code: FY17-022-WC
employment@cbf.org


The Chesapeake Bay Foundation is an Equal Opportunity Employer.

Litigation Fellow
3/29/2017

The Chesapeake Bay Foundation seeks a full-time legal fellow for their Litigation Department to be based at their Philip Merrill Environmental Center headquarters located in Annapolis, MD. The fellowship is a one year position starting in Fall 2017.

THE CHESAPEAKE BAY FOUNDATION

The Chesapeake Bay Foundation (CBF) is the largest regional non-profit conservation organization working solely to save the Bay. Established in 1967, CBF has a staff of approximately 185 employees working in offices in Annapolis Maryland; Richmond and VA Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C., and in 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water polices, restoring waterways, and litigating when necessary.

CBF's headquarters office in Annapolis, MD is the Philip Merrill Environmental Center, the world’s first U.S. Green Build Council’s LEED platinum building. In 2014, CBF opened The Brock Environmental Center in Virginia Beach, VA. The Brock Center is one of the most energy efficient, environmentally smart buildings in the world.

CBF has an annual budget of approximately $21 million and is supported by more than 200,000 members and e-subscribers. For more information on CBF please visit www.cbf.org.

The Litigation Department uses the law as a tool to protect and preserve the Chesapeake Bay. Using federal, state and local laws, CBF attorneys file amicus briefs, regulatory challenges and, if necessary, lawsuits to stop polluters and to ensure governmental compliance with those laws.

CONTEXT OF THE POSITION

The litigation fellowship provides an opportunity for a recent law school graduate to work with experienced environmental practitioners within a leading environmental non-profit organization. 

The fellow will take a lead role in managing a project designed to help lay the groundwork for litigation and possibly other advocacy work within CBF. The fellow will work closely with the Vice President for Litigation, litigation counsel, litigation staff, and other CBF staff, including scientists, land planners, lobbyists and educators. 

The fellow’s responsibilities will include, but are not limited to:

  • Analyzing federal and state environmental laws, regulations, and administrative processes that apply to the project
  • Reviewing agency records, files and documents
  • Summarizing findings in the form of a formal report that includes proper documentation and accurate citations
  • Communicating with other groups outside of CBF as needed
  • Managing a budget specific to the project
  • Working with CBF staff to promote the project
  • Participating in the day-to-day life of CBF, including staff meetings, strategy sessions and at least one CBF field experience.
  • Assist the litigation department in developing and researching new cases. 


PROFESSIONAL EXPERIENCE AND QUALIFICATIONS

CBF seeks independent, creative thinkers who will help us to act wisely and in the public interest as we strive to “Save the Bay.”  The ideal candidate will possess the following:

  • JD from an accredited law school
  • Admission to practice law in at least one State (can be obtained during fellowship)
  • Experience with environmental law
  • Strong legal research and writing, interpersonal, and communications skills
  • Willingness to travel regionally


To apply, please send resume and cover letter explaining your interest in CBF by June 1, 2017 to:

Chesapeake Bay Foundation
Attn: Human Resources/FY17-021-LF
employment@cbf.org

The Chesapeake Bay Foundation is an Equal Opportunity Employer.          

Farm Crew- Temporary position
3/20/2017

The Chesapeake Bay Foundation seeks a Farm Laborer at their Clagett Farm location in Upper Marlboro, MD. This is a part time, temporary position for 2 days per week, from April through October, 2017. 

THE CHESAPEAKE BAY FOUNDATION

The Chesapeake Bay Foundation (CBF) is the largest regional non-profit conservation organization working solely to save the Bay. Established in 1967, CBF has a staff of approximately 185 employees working in offices in Annapolis Maryland; Richmond and VA Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C., and in 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water polices, restoring waterways, and litigating when necessary.

CBF's headquarters office in Annapolis, MD is the Philip Merrill Environmental Center, the world’s first U.S. Green Build Council’s LEED platinum building. In 2014, CBF opened The Brock Environmental Center in Virginia Beach, VA. The Brock Center is one of the most energy efficient, environmentally smart buildings in the world.

CBF has an annual budget of approximately $21 million and is supported by more than 200,000 members and e-subscribers. For more information on CBF please visit www.cbf.org.


CONTEXT OF THE POSITION

Members of the farm crew will work at the Chesapeake Bay Foundation’s Clagett Farm, which is located just a few miles east of the D.C. Beltway in Upper Marlboro, Maryland.  At Clagett Farm, we raise grass-fed beef cattle, native trees for stream restoration, organic produce, and Christmas trees.  Farm laborers will work primarily on the vegetable operation, which is a joint project with the Capital Area Food Bank.  Every week for 6 months, we distribute about half of our produce to low-income families, soup kitchens, homeless shelters and food pantries.   We sell the other half to our 250 members through a marketing system called Community-Supported Agriculture (CSA).  We rely on help from a large number of volunteers and people who work for produce. 

Essential functions include:

The primary duties of this position will be assisting the vegetable production team with harvesting and coordinating volunteers.  If interested, this farm laborer could also assist with other field work involved in growing organic vegetables, such as seeding, transplanting, weeding, mulching and trellising.  The work will often be difficult and strenuous under hot and humid conditions.  We will expect this person to work every Saturday (exceptions granted), plus one weekday for a total of 16 hours/week.  The pay is $11.50/hour. 


PROFESSIONAL EXPERIENCE AND QUALIFICATIONS

No experience is necessary.  We are looking for enthusiastic individuals who take joy in hard work, and who are committed to social justice and sustainable agriculture.  The successful candidate must possess the ability to lift a maximum of 50 pounds.  Housing is not provided.


To apply, please send cover letter and resume no later than April 3, 2017 to:

Human Resources/FY17-020-FC
Chesapeake Bay Foundation
Cbf_employment@cbf.org


The Chesapeake Bay Foundation is an Equal Opportunity Employer.          

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© 2017 Chesapeake Bay Foundation.
All Rights Reserved.

The Chesapeake Bay Foundation is a nonprofit,
tax-exempt charitable organization under
Section 501(c)(3) of the Internal Revenue Code.
Donations are tax-deductible as allowed by law.