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Executive Assistant to the Vice President for Communications
5/24/2016

The Chesapeake Bay Foundation seeks an experienced Executive Assistant to support the administrative needs of the Vice President for Communications and department. The position is based out of CBF’s Philip Merrill Environmental Center headquarters in Annapolis, Maryland.


THE CHESAPEAKE BAY FOUNDATION

The Chesapeake Bay Foundation (CBF) is the largest regional non-profit conservation organization working solely to save the Bay. Established in 1967, CBF has a staff of approximately 185 employees working in offices in Annapolis Maryland; Richmond and VA Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C., and in 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water polices, restoring waterways, and litigating when necessary. 

CBF's headquarters office in Annapolis, MD is the Philip Merrill Environmental Center, the world’s first U.S. Green Build Council’s LEED platinum building. In 2014, CBF opened The Brock Environmental Center in Virginia Beach, VA. The Brock Center is one of the most energy efficient, environmentally smart buildings in the world. 

CBF has an annual budget of approximately $21 million and is supported by more than 200,000 members and e-subscribers. For more information on CBF please visit www.cbf.org.


CONTEXT OF THE POSITION 

Communications’ charge is to market CBF and its policy agenda, educate and engage the public, and mobilize its support for priorities, including advocacy and member-development objectives. CBF defines marketing as actions which help to sell something. They can be through earned media (and all the elements which go into it such as relationships with reporters, press releases, other forms of communications, etc.); purchased media; direct communications with an audience such as through CBF’s many publications, our website, action alerts, and any other forms of direct or indirect communications with the public at large or a subset of the public, including our members. Communications also manages CBF’s brand, internal communications, and public opinion research. 

CBF’s Communications activities are broken into four functional areas: Media Relations, Creative Services, Community Building and Digital Media, and Community Engagement. The Executive Assistant will report to the Vice President for Communications. This position will be based out of headquarters. 

This individual in this position will perform duties including, but not limited to, executive administrative support, office management, and business activities for the Communications department. Over the course of the next six months, the person in this position will be trained to and will take over managing all aspect of the department’s budget, including forecasting, tracking, and preparing reports. In addition, the Executive Assistant will fulfill asset requests, archive assets, including media clips and other assets, in addition to other document and publication management requirements. 

Essential functions include:

Administrative (50%)

  • Performs administrative duties for the Vice President for Communications. Duties include monitoring communications (phone calls, email, etc.); coordinating meeting, travel, and event arrangements; drafting, proofreading, and distributing presentation, documents, and reports; managing electronic and paper filing system; and providing technical support when appropriate.
  • Provides administrative support to other communications directors. These responsibilities include technical support, meeting coordination, and other duties per the request of the director.
  • Supports department meetings and events. These responsibilities include notetaking, scheduling, and logistics management for department events including regular meetings, retreats, and staff life events (birthdays, retirement, etc.). Also provides support for institution-wide events, such as the quarterly staff meetings, in addition to other events as assigned. 
  • Acts as liaison to team of administrative professionals for the organization, with responsibilities including answering front desk phones approximately once a month.
  • Fulfills external collateral requests. 

Budget / Business (30%)

  • (Within six months), manage all aspects of the Communications Department budget.
  • Coordinate contract management for the department.
  • Prepare monthly credit card reports, including accurate project coding, and timely turnaround to the Finance department. 


Office Management (20%)

  • Keep the office tidy and attractively organized.
  • Manage physical and digital files of media clips, publications, and other collateral. These duties include formatting media clips for distribution, transferring relevant files to the digital library, and managing volunteers to support this effort.
  •  Act as liaison to the Information Technology (IT) department.
  • Maintain office equipment, including color copier and other electronics. 
  • Other duties as assigned.


PROFESSIONAL EXPERIENCE AND QUALIFICATIONS

The ideal candidate will have/be:

  • A Bachelor’s degree from an accredited four-year university, with at least five years of relevant experience supporting a senior management executive in a fast-paced environment.
  •  Discrete, knowing some communications are confidential
  • The ability to work independently, and assertiveness/tact in high pressure situations.
  • Experience in managing office processes and technology, including troubleshooting and training.
  • Creative and high energy.
  • Aptitude for managing details including scheduling, credit card reports, and contract management processes.
  • Ability to interact effectively with other CBF leadership, staff, Board members, and other affiliated organizations.
  • Experience in a mission-driven, environmental-advocacy, and educational organization is desirable.



To apply, please send cover letter, resume, and salary history and requirements no later than June 3, 2016 to:

Human Resources/FY16-28-EAC

Chesapeake Bay Foundation

Cbf_employment@cbf.org


CBF offers a comprehensive benefits package to include: 20 vacation days, 10 sick days, health, vision, dental, life insurance, and a tax deferred annuity plan.  The Chesapeake Bay Foundation is an Equal Opportunity Employer.

Litigation Fellowship (Paid)
3/7/2016

The Chesapeake Bay Foundation seeks a full-time legal fellow for their Litigation Department to be based at their Philip Merrill Environmental Center headquarters located in Annapolis, MD. The fellowship is a one year position starting in Fall 2016.


THE CHESAPEAKE BAY FOUNDATION

The Chesapeake Bay Foundation (CBF) is the largest regional non-profit conservation organization working solely to save the Bay. Established in 1967, CBF has a staff of approximately 185 employees working in offices in Annapolis Maryland; Richmond and Norfolk, Virginia; Harrisburg, Pennsylvania; and Washington, D.C., and in 15 field education program locations. CBF's headquarters office is in the Philip Merrill Environmental Center, the world’s first LEED platinum building.CBF has an annual budget of approximately $21 million and is supported by more than 200,000 members and e-subscribers. For more information on CBF please visit www.cbf.org.

The Litigation Department uses the law as a tool to protect and preserve the Chesapeake Bay. Using federal, state and local laws, CBF attorneys file amicus briefs, regulatory challenges and, if necessary, lawsuits to stop polluters and to ensure governmental compliance with those laws. 


CONTEXT OF THE POSITION 

The litigation fellowship provides an opportunity for a recent law school graduate to work with experienced environmental practitioners within a leading environmental non-profit organization.  

The fellow will take a lead role in managing a project designed to help lay the groundwork for litigation and possibly other advocacy work within CBF. The fellow will work closely with the Vice President for Litigation, litigation counsel, litigation staff, and other CBF staff, including scientists, land planners, lobbyists and educators.  

The fellow’s responsibilities will include, but are not limited to:

  • Analyzing federal and state environmental laws, regulations, and administrative processes that apply to the project
  • Reviewing agency records, files and documents
  • Summarizing findings in the form of a formal report that includes proper documentation and accurate citations
  • Communicating with other groups outside of CBF as needed
  • Managing a budget specific to the project
  • Working with CBF staff to promote the project
  • Participating in the day-to-day life of CBF, including staff meetings, strategy sessions and at least one CBF field experience. 
  • Assist the litigation department in developing and researching new cases.  


PROFESSIONAL EXPERIENCE AND QUALIFICATIONS

CBF seeks independent, creative thinkers who will help us to act wisely and in the public interest as we strive to “Save the Bay.”  The ideal candidate will possess the following:

  • JD from an accredited law school
  • Admission to practice law in at least one State (can be obtained during fellowship)
  • Experience with environmental law
  • Strong legal research and writing, interpersonal, and communications skills
  • Willingness to travel regionally


To apply, please send resume and cover letter explaining your interest in CBF by June 1, 2016 to:

Chesapeake Bay Foundation

Attn: Human Resources/FY16-19-LF

Cbf_employment@cbf.org

The Chesapeake Bay Foundation is an Equal Opportunity Employer.

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The Chesapeake Bay Foundation is a nonprofit,
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