The Chesapeake Bay Foundation seeks an Accounting Supervisor to be based at their Philip Merrill Environmental Center Headquarters located in Annapolis, MD.

THE CHESAPEAKE BAY FOUNDATION

The Chesapeake Bay Foundation (CBF) is the largest regional non-profit conservation organization working solely to save the Bay. Established in 1967, CBF has a staff of approximately 185 employees working in offices in Annapolis Maryland; Richmond and Norfolk, Virginia; Harrisburg, Pennsylvania; and Washington, D.C., and in 15 field education program locations. CBF's headquarters office is in the Philip Merrill Environmental Center, the world's first LEED platinum building.

CBF has an annual budget of approximately $21 million and is supported by more than 200,000 members and e-subscribers. For more information on CBF please visit www.cbf.org.

CONTEXT OF THE POSITION

The Accounting Supervisor will monitor bank deposits and cash balances, maintain the general ledger, prepare monthly account reconciliations and month-end closing journal entries, close the general ledger each month, and produce reports and complete analyses, maintain the fixed assets sub-ledger, and prepare various audit schedules and tax filings. The Accounting Supervisor will ensure that CBF is in compliance with Generally Accepted Accounting Principles (GAAP), and direct daily operations for the Accounting Associate and the Accounts Payable Clerk along with setting goals and objectives for each position and monitoring their performance

Essential functions include:

1. Review all daily receipts including wire transfers, etc.

• Review Development Department’s revenue journal entries. Ensure accurate accounting and restriction guidelines are followed.
• Review Membership Department’s revenue journal entries for accuracy.
• Work with other departments (i.e. Environmental Education, Environmental Protection and Restoration, Administration) to resolve issues and investigate unidentified receipts.
• Complete daily operating cash bank balance report, review all other bank balances and assist in determining cash flow needs.
• Prepare and verify necessary wire transfers between CBF accounts.
• Assist with preparing the cash budget and cash flow projections.

2. Timely close the books at the end of each month.

• Complete bank account reconciliation for operating account, and other bank accounts as assigned.
• Manage fixed asset accounting. Calculate and post fixed asset additions and disposals entries, as well as the monthly depreciation entry.
• Review the prepaid expense detail and the calculation of the monthly prepaid expense entry.
• Accrue monthly interest expense for bonds.
• Review all balance sheet accounts for correct balances and prepare account reconciliations as assigned.
• Produce month-end trial balance, ensuring trial balance is balanced and restrictions are in line.
• Prepare monthly cash flow reports.
• Assist in preparation of financial statements. Produce monthly financial statements.
• Maintain, organize, and file all monthly journal entries and work papers on a timely basis.
• Assist with developing and improving internal systems for internal financial controls and accountability.
• Provide feedback to the Director of Accounting Systems on the Epicor Software System or other software systems used to complete work.
• Develop training programs and policies to help guide staff in understanding financial policies and their application in the actual cost of engaging in work.

3. Prepare for year-end audits

• Prepare requested schedules from audit firm.
• Organize and compile trial balance, lease copies, and other information.
• Assist with the calculation of the indirect cost rate.

4. Assist with the filing of all necessary tax forms and reports, including 990, 990-T, property and sales tax filings.

5. Assist with the Net Assets process. Review private restricted grants and analyze associated expenses to determine appropriate revenue release.

6. Supervise the Accounting Associate and Accounts Payable Clerk

• Set goals and objectives.
• Review work for accuracy.
• Train, mentor, and develop staff accounting skills.
• Write performance reviews and manage other personnel responsibilities.

7. Provide cross functional backup to other positions in the department including:

• Accounting Associate
• Accounts Payable
• Controller
• Grants

8. Other duties as noted.

PROFESSIONAL EXPERIENCE AND QUALIFICATIONS

Bachelor’s degree in accounting or finance and 3-5 years relevant experience. CPA and non-profit experience preferred. Proficient in the use of computer systems and MS Office software. Good oral and written communication skills.

To apply, please send cover letter, resume, and salary history and requirements no later than June 14, 2013.

Human Resources/Job Code FY13-14-AS
Chesapeake Bay Foundation
Cbf_employment@cbf.org

CBF offers a comprehensive benefits package to include: 20 vacation days, 10 sick days, health, vision, dental, life insurance, and a tax deferred annuity plan.

The Chesapeake Bay Foundation is an Equal Opportunity Employer.

The Chesapeake Bay Foundation seeks a Director of Accounting Operations to be based at the Philip Merrill Environmental Center located in Annapolis, MD.

THE CHESAPEAKE BAY FOUNDATION

The Chesapeake Bay Foundation (CBF) is the largest regional non-profit conservation organization working solely to save the Bay. Established in 1967, CBF has a staff of approximately 185 employees working in offices in Annapolis Maryland; Richmond and Norfolk, Virginia; Harrisburg, Pennsylvania; and Washington, D.C., and in 15 field education program locations. CBF's headquarters office is in the Philip Merrill Environmental Center, the world’s first LEED platinum building.

CBF has an annual budget of approximately $21 million and is supported by more than 200,000 members and e-subscribers. For more information on CBF please visit www.cbf.org.

CONTEXT OF THE POSITION

The Director of Accounting Operations will provide both a strategic vision and practical operating strategy for integrating and enhancing financial guidelines, procedures and operating programs.  In addition, the Director of Accounting Operations will advance proactive and timely reporting mechanisms, build a comprehensive financial resource operation capable of providing accurate financial data and analysis, account for investment portfolio activity, and contribute to a high quality workplace environment.  From a detail standpoint, the Director of Accounting Operations will direct, and in some cases, complete daily financial operations, including accounts payable, fixed assets, cash flow, accounting for investments, revenue (gifts and grants including public grants), accounts/pledge receivables, contracts, net assets, financial statements, audits, and other special analysis or projects.  The Director of Accounting Operations will sets goals and objectives for accounting staff members who report directly to this position, and explains financial procedures and controls to staff of other departments.

This position also requires a conceptual understanding and professional experience in accounting practices in order to work on complex assignments including Federal grants and contracts specific to the U.S. Office of Management and Budget (OMB) Circulars. 

Essential functions include:

• Develop a service-centered financial operation so that all staff and external agencies have access to critical financial information.
• Develop a more timely and accurate reporting system.
• Support the development of financial procedures, to establish consistent and productive financial activities for the organization.
• Develop and improve internal systems for internal financial control and accountability.
• Advance internal auditing procedures, which proactively address monthly/quarterly, year-end accounting processes.
• Participate in the review and upgrades to the financial accounting systems.
• Work with management to develop training programs and policies to guide staff in understanding financial policies and their application in the actual cost of engaging in work.
• Participate in the development of strategies to map a plan to meet the short and long-term financial information technology needs of the organization.
• Oversee audits and tax returns.
• Produce cash flow models and maintain investment activity.
• Prepare cash balance budgets, forecasts, and pro forma information.
• Understand OMB Circulars and public funding processes.
• Supervise direct reports.

PROFESSIONAL EXPERIENCE AND QUALIFICATIONS

The individual should possess a Bachelor's degree with CPA or MBA or equivalent experience. A minimum of 10 years in leading a complex financial operation with a membership-based, nonprofit, advocacy organization.  Demonstrated experience managing a multi-million capital campaign budget and an investment portfolio.  A demonstrated track record of experience working with a wide range of information systems including MS Office software, Raiser's Edge of the Blackbaud System, various spreadsheet and database software programs.  Superb organizational and interpersonal skills combined with the ability to diplomatically prioritize, sometimes, conflicting demands.  Proven ability to lead, inspire, and manage a professional staff.  Proven ability to write MS Excel Macros.

To apply, please send cover letter, resume, and salary history and requirements no later than June 14, 2013.

Human Resources/FY13-32-DAO

Chesapeake BayFoundation

Cbf_employment@cbf.org

CBF offers a comprehensive benefits package to include: 20 vacation days, 10 sick days, health, vision, dental, life insurance, and a tax deferred annuity plan.  The Chesapeake Bay Foundation is an Equal Opportunity Employer.