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PA Outreach and Advocacy Manager
8/11/2014

The Chesapeake Bay Foundation seeks a PA Outreach and Advocacy Manager to be based at their PA State Office located in Harrisburg.


THE CHESAPEAKE BAY FOUNDATION

The Chesapeake Bay Foundation (CBF) is the largest regional non-profit conservation organization working solely to save the Bay. Established in 1967, CBF has a staff of approximately 185 employees working in offices in Annapolis Maryland; Richmond and Norfolk, Virginia; Harrisburg, Pennsylvania; and Washington, D.C., and in 15 field education program locations. CBF's headquarters office is in the Philip Merrill Environmental Center, the world's first LEED platinum building.

CBF has an annual budget of approximately $21 million and is supported by more than 200,000 members and e-subscribers. For more information on CBF please visit www.cbf.org.


CONTEXT OF THE POSITION

The PA Outreach & Advocacy Manager is the lead professional in the Pennsylvania Office in envisioning, developing, and executing outreach and advocacy activities. The position is focused within Pennsylvania's portion of the Chesapeake Bay watershed, but includes efforts throughout the Commonwealth as necessary. The Manager is responsible for organizing and engaging CBF constituents, the state legislature and administration, other conservation leaders and organizations, "non-traditional" partners, and the general public. The position also requires engaging with federal legislative officials and staff in conjunction with the CBF Director of Federal Affairs. This position works cooperatively on CBF priority regional issues with Headquarters staff, including those associated with the Chesapeake Clean Water Blueprint, and serves as a member of CBF's internal Grassroots Team. The Manager works as part of a professional team that includes specialists in science, policy, restoration, development, education, and communication. The Manager utilizes Pennsylvania staff expertise in coordination with Headquarters staff to maximize CBF effectiveness in working with groups and individuals to realize the goals of the organization. This position manages Pennsylvania Grassroots Field Staff, volunteers, and interns.

Essential functions include:

1. Engage and organize CBF constituents and other members of the environmental community to work on legislative and regulatory issues of importance to Pennsylvania's rivers and streams and the Chesapeake Bay. Develop, diversify, expand, and lead CBF's Pennsylvania grassroots activities to ever increasing levels through innovative and creative organizing and engagement methods.

  • Develop, diversify, and manage Pennsylvania grassroots tools to cultivate, inspire, and train citizen leaders and constituents on environmental issues and skills and inspire them to take action, such as volunteer and member programs, speakers' bureau, trainings/workshops, phone banking, door-to-door canvass, and electronic alerts.
  • With the assistance of staff, develop and lead strategies for the development of advocates in key state and federal legislative districts.
  • Provide the grassroots, advocacy strategy and action for legislative and other policy initiatives undertaken by the Pennsylvania Office. Work closely with Headquarters staff to coordinate regional efforts.
  • Lead efforts to develop and maintain partnerships and coalitions with both conservation and other "non-traditional" interest groups.
  • Work cooperatively with staff to maximize interaction with key state and federal legislators and their district staff.

2. Continuously increase the awareness of the Pennsylvania Office of CBF and its priorities and programs among local, state, and federal elected officials, traditional and "non-traditional" partners, and the general public.

  • Collaborate with staff to develop and maximize opportunities for media, partnerships, and contact with state legislators and federal district offices through volunteer events, projects, workshops, speakers' bureau, etc.
  • Plan and execute special events, programs, and projects for traditional and "non-traditional" partners, including forums and regional workshops.
  • Plan and execute special events, programs, and projects for the general public and CBF members, including forums and regional workshops.
  • Plan and execute special events for General Assembly members and key Administration officials.
  • Develop and lead strategies to grow PA Office of CBF membership on various levels.

3. Work in coordination with Communications department staff to develop written and electronic materials that synthesize technical information and educate, inspire, and involve people in the protection and restoration of Pennsylvania's rivers and streams and the Chesapeake Bay.

4. Assist in the expansion and maintenance of "grasstops" engagement in the Pennsylvania Office.

  • Work with PA Executive Director and Assistant Director to associate with and integrate CBF's board members into the Pennsylvania Office legislative activities, priorities, and programs.
  • Coordinate "grasstops" activities with Pennsylvania Development Director.

5. Serve as Pennsylvania Office liaison for CBF Grassroots and Blueprint efforts.

  • Engage and collaborate with Pennsylvania Education staff.
  • Represent Pennsylvania Office in internal Grassroots and Blueprint meetings and events.
  • Other duties as assigned.


PROFESSIONAL EXPERIENCE AND QUALIFICATIONS

Successful candidates must possess a Bachelor's degree and a minimum of five years of experience that includes a variety of grassroots organizing, volunteer leadership and training, engagement with legislators, and demonstrated creative insight and skills. Experience with political campaigns is not mandatory but preferred. Successful candidates will have demonstrated strong strategic and interpersonal skills and creative methods to engage and motivate the public to take action for the environment. Successful candidates offer at least three to five years of supervisory and project management experience.

To apply, please send cover letter, resume, and salary history and requirements no later than August 25, 2014 to:

Human Resources/FY15-08-PAOAM
Chesapeake Bay Foundation
Cbf_employment@cbf.org

CBF offers a comprehensive benefits package to include: 20 vacation days, 10 sick days, health, vision, dental, life insurance, and a tax deferred annuity plan. The Chesapeake Bay Foundation is an Equal Opportunity Employer.


PA Office Manager
8/7/2014

The Chesapeake Bay Foundation seeks an Office Manager to be based at their PA State Office located in Harrisburg.


THE CHESAPEAKE BAY FOUNDATION

The Chesapeake Bay Foundation (CBF) is the largest regional non-profit conservation organization working solely to save the Bay. Established in 1967, CBF has a staff of approximately 185 employees working in offices in Annapolis Maryland; Richmond and Norfolk, Virginia; Harrisburg, Pennsylvania; and Washington, D.C., and in 15 field education program locations. CBF's headquarters office is in the Philip Merrill Environmental Center, the world's first LEED platinum building.

CBF has an annual budget of approximately $21 million and is supported by more than 200,000 members and e-subscribers. For more information on CBF please visit www.cbf.org.


CONTEXT OF THE POSITION

The PA Office Manager will plan and oversee Pennsylvania State office administrative, fiscal, and office services. Job includes providing of the administrative support to PA office staff, purchasing, accounting, equipment, and facilities management.    Performs tasks, which require advanced skills in organization and planning, in-depth knowledge of organization operations and objectives, and overall knowledge of other departments.  Ensures smooth functioning of state office administrative support, including computer and network support, financial monitoring and reporting, production/distribution of reports, negotiation with the landlord, vendors, suppliers, external contacts and other duties as assigned.

Essential functions include:

1. Provide administrative assistance to the Pennsylvania Executive Director and Pennsylvania Office.

  • Assist Pennsylvania Executive Director and staff with general communications (internal and external)
  • Responsible for coordinating the scheduling of, invitations, room reservations, and all audio/visual and other equipment rental for group meetings for Pennsylvania Office staff
  • Make travel arrangements for Pennsylvania Executive Director and staff
  • Manage Pennsylvania Executive Director’s schedule and assist in preparation for daily activities
  • Assist in drafting, typing, proofreading, editing, compiling, duplicating, and distributing a variety of written materials including correspondence and reports
  • Assist in coordination of various office events, including but not limited to legislative, staff meetings, staff retreats, and others
  • Provide administrative guidance for field offices
  • Takes and transcribes meeting minutes, as assigned
  • Other duties as assigned

2. Provide general office management for the Pennsylvania Office.

  • Maintain and seek increasing organization and efficiency of hardcopy and electronic databases, files, and archives
  • Execute sending and receiving of mail and packages
  • Manage inventory and acquisition of office supplies
  • Daily monitoring and minor upkeep of office equipment
  • Assisting staff with use of office equipment
  • Perform routine office maintenance and organization of common areas as needed
  • Development of new and revision of existing office management procedures and practices for consideration by the Pennsylvania Executive Director
  • Acts as initial contact and coordinate the securing of vendors
  • Prepare information packets for meetings, guests, and events
  • Maintains historical knowledge of office correspondence, staff, awards, interns, procedures, etc.
  • Other duties as assigned

3. Perform Office Budgeting/Bookkeeping

  • Provide tracking of expenditures for the Pennsylvania Office budget
  • Code Pennsylvania Office invoices, corporate credit card bills, and receipts for submittal to appropriate CBF Headquarters staff for payment
  • Other duties as assigned

4. Provide general Information Technology support for the Pennsylvania Office.

  • Act as an initial Pennsylvania Office point of contact and for technical support issues and a liaison with CBF IT staff in headquarters
  • Act as the Pennsylvania Office point of contact for IT and equipment vendors, service, and maintenance providers
  • Other duties as assigned

5. Provide support to Human Resources

  • Coordinate collection of bi-weekly timesheets for submittal to CBF Human Resources
  • Coordinate collection of monthly lobbying timesheets for review by Pennsylvania staff attorney
  • Work with Human Resources to provide orientation of new Pennsylvania Office staff
  • Other duties as assigned


PROFESSIONAL EXPERIENCE AND QUALIFICATIONS

The successful candidate should possess a Bachelor's or equivalent Degree preferred or 5 years experience in Executive Assistant or office managerial work. Skill in the use standard office equipment and computers, including word processing, spreadsheet, database, graphics, network, and presentation software. Basic accounting principles required. Must be energetic, committed to the cause, and possess excellent communication, teambuilding and negotiating skills.

To apply, please send cover letter, resume, and salary history and requirements no later than August 22, 2014 to:

Human Resources/FY15-07-PAOM
Chesapeake Bay Foundation
Cbf_employment@cbf.org

CBF offers a comprehensive benefits package to include: 20 vacation days, 10 sick days, health, vision, dental, life insurance, and a tax deferred annuity plan. The Chesapeake Bay Foundation is an Equal Opportunity Employer.


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© 2014 Chesapeake Bay Foundation.
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The Chesapeake Bay Foundation is a nonprofit,
tax-exempt charitable organization under
Section 501(c)(3) of the Internal Revenue Code.
Donations are tax-deductible as allowed by law.