Virginia Administrative and Outreach Assistant

The Chesapeake Bay Foundation seeks a Virginia Administrative Outreach Assistant in the EPR Department to be based at our Richmond office located in Richmond, Virginia.

About the Chesapeake Bay Foundation

Established in 1967, the Chesapeake Bay Foundation (CBF) is the largest regional nonprofit conservation organization dedicated to saving the Chesapeake Bay, its rivers and streams, and the wildlife that call it home through education, advocacy, litigation, and restoration. Since 2010, CBF has engaged in a focused effort to defend and implement the Chesapeake Clean Water Blueprint, a binding federal and state collaborative agreement aimed at reducing pollution to the science-based, legally-affirmed levels established by the U.S. Environmental Protection Agency (EPA). The Blueprint is expected to be fully implemented by 2025. If the states and the federal government achieve Blueprint goals, the Bay will finally—after decades of failed efforts—be removed from the Clean Water Act’s impaired waters list. Successfully implementing the Blueprint depends on a well-informed, engaged, active, and diverse constituency of members, advocates, and volunteers who speak up and take action to save the Bay.

CBF has a staff of approximately 210 employees working in offices in Annapolis, Maryland; Richmond and Virginia Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C. as well as 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water policies, restoring waterways, and litigating when necessary. 

CBF's headquarters office in Annapolis, Maryland is the Philip Merrill Environmental Center, the world’s first U.S. Green Build Council’s LEED platinum building. In 2014, CBF opened the Brock Environmental Center—one of the world’s most energy efficient, environmentally smart buildings—in Virginia Beach, Virginia. 

CBF has an annual budget of approximately $30 million and is supported by over 300,000 members and e-subscribers. For more information on CBF, please visit cbf.org.

About the Hiring Department

Environmental Protection and Restoration

CBF’s Environmental Protection and Restoration department defends and restores the Chesapeake Bay by protecting the Bay’s natural resources from pollution and other harmful activities by fighting for strong and effective laws and regulations; restoring the Bay’s essential habitats and filtering mechanisms; and involving citizens in CBF’s environmental efforts by recruiting, training, and incorporating them as effective partners and leaders.

Context of the Position

The Virginia Administrative and Outreach Assistant provides professional administrative support for Virginia Office staff as well as supports outreach efforts in the Central Virginia region.

Essential Functions

1. Perform general office administrative duties including screening and routing incoming phone calls; greeting visitors; processing mail and deliveries; maintaining office supplies and equipment; scheduling, setting up, and taking notes during meetings; making travel arrangements; maintaining files; keeping the physical office space neat and well-supplied; coordinating intern onboarding; preparing and editing correspondence; and acting as the IT liaison for the Richmond Office.

2. Assist outreach team in a broad range of logistical responsibilities, including helping to organize and order supplies and other resources for volunteer restoration events, answering inquiries from volunteers, attending weekend and weeknight events as needed and on occasion, ensuring we promote our activities to diverse constituencies, and other activities. 

3. Assist in developing and conducting outreach to Richmond area universities, including volunteer recruitment, campus tabling, building database of contacts (both students and professors), and being main point of contact/organizer for alternative spring break programs

4. Assist in developing and conducting outreach to Latinx communities in Central Virginia. including leading a VoiCeS class for Spanish speakers and engaging Spanish-speaking communities in restoration and advocacy activities. 

5. Help plan logistics for a variety of events including internal staff meetings, overnight staff retreats, offsite external events with donors, legislators, the general public, etc. This can include travel arrangements, lodging, event space rentals, set up, breakdown, coordinating caterers, engaging audio-visual technicians, securing contracts and permits required for events, etc. 

6. Train Virginia staff and act as a resource for them on use of all modules in our volunteer and event tracking database system, including queries, reports, events, and registration

Professional Experience and Qualifications

One year of experience in an administrative office setting, which includes contact with the public. Ability to learn and apply CBF’s procedures and to become familiar about CBF’s issues. Excellent oral and written communication skills needed. Proficient MS Office software (Word, Excel, PowerPoint, and Outlook). Spanish speaker preferred. We are seeking an enthusiastic and committed person to support our office staff and engage our local communities. This position will primarily work in the office and, on occasion, will be required to work some evenings and weekends.

Ability to communicate effectively with people from diverse backgrounds and experiences. Ability to receive and give supportive feedback to foster equity and inclusion in working relationships. Ability to recognize, nurture, and learn from strengths in co-workers. Having flexibility to accomplish job responsibilities in several work environments, whether it be from home, on the road, or in an office.

Salary Range: $40,000

How to Apply

Using the link below, please submit a cover letter and resume no later than May 31, 2022.

Apply Now



CBF offers a comprehensive benefits package to include: 20 vacation days, 10 sick days, health, vision, dental, life insurance, and a tax deferred retirement plan.

CBF requires that all staff be fully vaccinated against COVID-19. The successful candidate will need to submit verification of vaccination or have a valid religious or medical reason not to be vaccinated.

Decades of Success: The 1970s

Even as a young organization, our work was effective and got noticed. Find out what we did.

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