Zone Captain Resources

People on a beach pick up trash.

Kallie Vorobets/CBF Staff

35th Annual Clean the Bay Day
Saturday, June 1, 2024
9 a.m.-Noon

Zone Captains play an essential role in making sure Clean the Bay Day runs smoothly. Each clean-up site requires one Zone Captain to oversee the volunteers and ensure paperwork is filled out correctly. Zone Captains will be provided with a packet of materials and a hat before the event and are expected to become familiar with those materials, especially the Zone Captain Guide. All materials are provided below.

If you’re interested in being selected as a Zone Captain, during registration please select the “I’d like to volunteer as a Zone Captain” option. If you decide after you register, make sure to email your Local Coordinator letting them know that you’re interested in being a Zone Captain. They will provide you with the necessary information. If you'd like to learn more about what being a Zone Captain entails, reach out to [email protected] or your Local Coordinator for a Zone Captain Training video.

Zone Captain Responsibilities

Clean the Bay Day runs from 9 a.m. to noon and volunteers typically arrive 15 to 30 minutes early. As a Zone Captain, it’s best to be one of the first people there so you can start getting people signed in prior to 9 a.m. Part of a Zone Captain’s responsibility is making sure no-one gets left behind, so Zone Captains are not permitted to leave until all volunteers have checked out with them.

Zone Captains' main day-of responsibilities are:

  • Ensure volunteers sign-in.
  • Go over the site and clean-up information
    • Review safety
    • Identify litter collection site(s)
    • Review what to collect and what not to collect
    • Review yellow volunteer data cards
    • Caution regarding sensitive habitat
    • Take headcount of volunteers
    • Split volunteers into teams
  • Distribute Volunteer Data Cards.
  • Ensure volunteers “check-out” with you and all materials are returned at the end of the event.
  • Compile the volunteer’s data onto the Zone Captain Report.
  • Return all the documents to your Local Coordinator.

The following materials are for the use of Clean the Bay Day Zone Captains and Partners only.

Forms and Resources

  • Zone Captain Guide 
    This is your complete reference guide with guidelines, tips, and safety information. Please review the entire document carefully before Clean the Bay Day. This document is only available online. A brief version with the "Day Of" responsibilities will be on the back of the Zone Captain Report Card.
  • Volunteer Data Card
    To be completed by your volunteer teams during the cleanup to summarize their results. These are returned to the Zone Captain at the end of the cleanup to be tallied.
  • Zone Captain Report Card
    This is the final data collection tally from each cleanup site. Information entered on this card includes data from all Volunteer Data Cards. Complete this form at the end of your cleanup and call it in to your Local Coordinator. A "Day Of" checklist will be on the back of the Report Card.
  • Parental Permission Form
    Volunteers under 18 years of age are required to have a parental permission form signed by a guardian if their gardian is not present at Clean the Bay Day. The signed form must be given to the adult designated to supervise the child for the day. The designated adult must turn the form over to the site Zone Captain on the Day of the event. Minors attending with a parent or guardian do not need to complete this form.
  • Clean the Bay Day Safety and Sign-In Form
    ALL volunteers must sign in on this form the day of the cleanup. This is both a liability waiver and contact-information collector. Families may sign in as a single entry.
  • Certificate of Appreciation  

The Bay Needs You

The State of the Bay Report makes it clear that the Bay needs our support now more than ever. Your donation helps the Chesapeake Bay Foundation maintain our momentum toward a restored Bay, rivers, and streams for today and generations to come.

Donate Today


Do you enjoy working with others to help clean the Chesapeake Bay? Do you have a few hours to spare? Whether growing oysters, planting trees, or advocating for a clean Bay, there are plenty of ways you can contribute.

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